Latest posts by techwriter (see all)
- Hazards of Poorly Written Technical Documentation - December 26, 2016
- Get an ‘A’ on Your Next Research Paper With These 6 Simple Steps - November 28, 2016
- An Amazing and FREE Source of Magazines and Periodicals — ISSUU - November 25, 2016
MS Word has a very powerful functionality hidden under its hood.
You can import text and images from any other document or web site into your current document without copying and pasting anything.
You can import external content into the body section of your document, as well as into your headers and footers.
NOTE: Whatever you import into headers and footers will be repeated automatically on every page.
WARNING 1: if you are importing from the Internet, make sure you are not trying to import the whole content of a mega web site like Amazon.com since that will certainly crash your system. Do not type the URL of the Index page of big web site since MS Word will attempt to download everything on that site! You have to be careful not to bite too much.
WARNING 2: you should also not import any copyrighted materials from the Internet unless you have the written permission of the site owner, or the material is clearly marked as “Public Domain” content, like the images you can find on Wikipedia. Downloading copyrighted materials for your own use is a violation of the copyright law.
A good practice is to import a single image that sits on its own page and can be reached through a specific URL.
This is how you do it:
1) Place your cursor where you want the new text or image to appear.
2) Then select Insert > Field from your main menu.
3) Select “Include Image” or “Include Text” field from the list-box.
4) In the “Filename or URL” field, type in the address of the file on your hard drive, or the web site URL.
If the text document you want to import is in the same local folder as your current document, then all you need to type in is the full name of that file.
For example, if you are trying to import the content of a local file named “File1.doc”, then all you need to do is type “File1.doc” into the “Filename or URL” field.
Let’s say, however, that your current document is saved in the My Documents folder but you are trying to import content from a file named “sample.doc” saved on the C drive, then this is what you would type:
5) Click OK and the content you want will appear in your document.