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By Dean Mapa
Perhaps a good subtitle would be, “How do I earn a bit of money when I learn how to create a business letterhead in Word.” Because you can always find ways to monetize your knowledge (that’s what knowledge is for, isn’t it?).
But first, let’s learn how to create a business letterhead in Word. You only need two things: Microsoft Word and a ready graphic, preferably not wider than 5 inches and higher than 2. In other words, not larger than 5×2 inches. This is, of course, ideal but not necessarily set in stone.
Let’s begin. Fire up your MS Word. I’m using MS Word 2003 and you might have a different version, but I believe there is not much difference.
On the top of MS Word you’ll find the menu bar. Click on ‘View‘ and then ‘Header and Footer.’ What appears is a dotted box already with a cursor inside. A floating menu bar also appears.
Click on ‘Insert,’ again at the top of MS Word. When the menu appears, let your mouse arrow hover over ‘Picture.’ Here you’ll have several options. You can create your letterhead on the fly using some of those options. However, for our purposes we’ll opt to choose ‘From File,’ since we already have a ready graphic.
Click on the option, ‘From File,’ and a dialogue box opens. Locate your graphic and then click on it and then click the ‘Insert‘ button. Your graphic will then appear inside the dotted box.
You can align your logo by clicking any of the alignment buttons at the menu bar. Press the ‘Enter‘ key on your keyboard and you can type in your business address or a slogan. You can format the text just as you would when you’re creating a MS Word document. You can choose the font, font size, color, align the text and even add graphic lines.
Personally I like to place my business address at the bottom of the page or the footer. To do this go to the floating bar and click on the button, ‘Switch Between Header and Footer.’ This will open a dotted box at the bottom of the document. You can type your office address here or anything you see fit for your letterhead. Again you can format the text by choosing the font, font size, color, align the text, etc.
When you’re done, you can click on the ‘Close‘ tab on the floating bar. The items in the header and footer will appear grayed out, but don’t worry; this only means the they have been set. The cursor will then appear on the first line where you can begin typing your letter.
Click on ‘File‘ at the menu bar and then click on ‘Save As.’ Name the document. Then, just below the file name is the dialogue, ‘Save as type:‘. Choose ‘Document Template (*.dot).’ You’ll notice the directory at the top of the dialogue box changes to ‘Templates.’ Click ‘Save‘ and you’re done.
When you want to call up that template, here’s what you do. In your MS Word, click on ‘File‘ (take note that you don’t click on the File icon, but the word, ‘File.’ When you do so, a dialogue box appears from where you can choose the template you just created.
Click on the the template. At the bottom right of the dialogue you’ll see two options: ‘Document’ and ‘Template’. If you want to use the letterhead to send as a document or letter, choose ‘Document.’ If you want to edit the template, choose ‘Template.’ When you choose ‘Document,’ it gets saved as an MS Word document.
That’s how to create a business letterhead in Word.
Now, how do you monetize this new-found knowledge? Offer to your community a letterhead printing service. You can offer to design a logo and print the letterhead.
Don’t know how to design? Outsource it and then mark it up. Then go to a printing press, get a quotation to print letterheads and then mark it up. But don’t mark it up too much. The point is to get as many clients as possible even with a small profits. Several small profits will always add up to big profits.
Dean Mapa is not a marketing guru. He’s just an ordinary guy who knows how to make extraordinary money. And he teaches others how to do the same thing. Visit his site and get the scoop.