© 2010 Ugur Akinci
1) Launch your MS Word 2010.
2) Create a New document.
3) Select the Insert tab on the ribbon.
4) Click Smart Art to display the Choose a SmartArt Graphic screen.
5) Scroll down to the Relationship group of graphics and select one of the Venn Diagram options available:
(Click images to enlarge them)
© 2010 www.TechnicalCommunicationCenter.com
6) Once you create the diagram, double-click on it to display the SmartArt Design tab to modify your Venn Diagram any way you like…
Use a Venn Diagram (named after John Venn of 1881) to illustrate the overlap between different sets of data or concept. Each data set or concept is represented by a separate circle.
Here is an example:
© 2010 www.TechnicalCommunicationCenter.com
This hypothetical Venn Diagram suggests that some staffers are both Developers and Technical Writers (intersection of ORANGE and BLUE circles); some are both Developers and Graphic Designers (intersection of BLUE and GREEN circles), etc. A very small sub-set of staffers are all three at the same time (super-talented geeks at the small intersection of ORANGE, BLUE and GREEN circles):
© 2010 www.TechnicalCommunicationCenter.com
To make this diagram even more meaningful, you can easily add numbers to designate the number of people falling into each category and intersection:
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Another idea: you can make the radius of a circle proportionate to the number of staffers in that category.
Try to limit your Venn Diagram to 3 circles since beyond that it becomes hard to comprehend the interactions among the sets.
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