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How to Create a List of Tables in MS Word 2010

© Ugur Akinci

Follow these steps:

(1) Give all your tables a caption.

(2) Click your cursor at where you’d like to place your List of Tables.

Its traditional location in a technical document is right after the Table of Contents (if any) and after the “List of Figures” (if any).

(3) Select the References tab from the main menu. Then click Insert Table of Figures to display the Table of Figures dialog box:

MS Word 2010 Table of Figures Dialog Box


(4) Clear the “Use hyperlinks instead of page numbers” check-box if you do not want to jump to a HTML destination accidentally.

(5) Select the “Show page numbers” check-box. Select the “Right align page numbers” check-box. Select a Tab Leader from the drop-down list.

(6) Select “Table” from the Caption Label drop-down list to display table captions in the Print Preview box. Then select the related “Include name and number” check-box:

MS Word 2010 Table of Figures Dialog Box 2

(7) Select a template from the Formats drop-down list.

(8) Click OK to display your List of Tables at where your cursor is.

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12 comments to How to Create a List of Tables in MS Word 2010

  • Lizzie

    Hi,

    I had a document with table 2.1, table 2.2, etc and the automatic list seems to only accept one number – is there any way of creating lists like that? It’s a PhD thesis so the numbering has to be in a specific style.

    Thanks

    • Lizzie, thanks for the question. You can always define a new numbering style and assigned it to a new list. Word 2010: on HOME tab, in the PARAGRAPH group, click the downward arrow next to the ORDERED LIST tool icon and select DEFINE NEW NUMBERING FORMAT. You can go pretty specific in defining a new numbering style. For example, in the DEFINE NEW NUMBER FORMAT dialog box you can add the word “Table” before each number so that the list reads “Table 1″, “Table 2″ etc. Would that help? Ugur

  • azu

    How do you make a List of Figures with captions like Figure 1.1, Figure 1.2, and Figure 1.3 and Figure 2.1 and Figure 2.2 and so on

  • Manjunath Rao

    I found it lot easier to just retype the numbers after the list of tables was created. The list did not list all the tables although I numbered the tables using the reference tab. The numbering did not come out well. It gave an error. Click on home tab etc etc. I just typed in the table number. The list of tables showed only 2 tables. I just copied, pasted and rewrote the table numbers and captions in the list of tables. That was lot easier than trying to figure out the technology. I am not sure what impact this handiwork method will have on the saved documents. Any comments?

  • Richard

    Hi I took the advice of another BB and created a quick style called ToT (for Table of Tables) and followed the advice above except that I used the modify button to point to the new style. I had already applied the style to all the Table captions and it worked perfectly.

  • Vincent AmRhein

    I made tables of “Boxes” and “Activities” which were gathered from text box captions in MS 2007. I now am running on 2010 and can’t figure how to repeat that. Any ideas?

  • Susan Yoder

    You could try first using the chapter style (or heading style) to number the chapter/section; then, when you use “Insert Caption” to caption tables/figures, and when doing that click on the “Numbering…” option and then click the “Use chapter number” and confirm the style you used — this seems to provide the 1.2, 6.7, etc. style of numbering in both the figure/table captions and their lists.

  • Julia Clarke

    Please help!. Sorry if this is really obvious but it’s driving me nuts. I have created a list of Figures and now want to create a list of tables. Every time I try it only gives me the option to replace the list of figures I have already created – obviously thinks all I want to do is edit the wording… How do I get it to create this as an additional table?

  • Julia Clarke

    Hi – yes I am. It just seems to think I want to edit the figures table and change the wording to “table” . This is almost certainly my user error and I’m doing something wrong but I just can’t work out what. I have to create a list of appendices too so I need to work this out!

    • Julia, try this: before creating your list of tables, click OPTIONS in the Table of Figures dialog box and display the Table of Figures Options dialog box. In there, click the Table Identifier drop-down menu and select a new table identifier. Then go back and try to create a list of tables by selecting Table as caption label and see what happens. Good luck! Ugur

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