Latest posts by techwriter (see all)
- Hazards of Poorly Written Technical Documentation - December 26, 2016
- Get an ‘A’ on Your Next Research Paper With These 6 Simple Steps - November 28, 2016
- An Amazing and FREE Source of Magazines and Periodicals — ISSUU - November 25, 2016
AutoCorrect can be tremendously useful when writing a document. It’s nice to have ‘teh’ magically fixed and changed to ‘the’, but there are times when this feature is less than helpful. Learn how to turn off autocorrect and when you might want to do so.
What does AutoCorrect do?
This is a tool in Microsoft Word that checks what you’re typing as you type it. It has a list of sequences of characters to look for. If you type some characters that match one of the entries in the list, the program automatically changes what you typed to what it thinks should be there (by what is specified in the list). By default, the list that Autocorrect uses contains the most common typos and spelling errors, along with some symbols.
For instance, if you type (c) Autocorrect will replace this with the copyright symbol.
If you type teh, Autocorrect will replace this with the word the.
Optional features in this little tool include changing text when you put two capital letter next to each other. So, if you type TWo, it will be changed to Two. Other options are to force the first letter of a sentence to be capitalized, to capitalize the first letter in the cells of tables, to capitalize the names of the day, and to fix accidental usage of the caps lock key.
When should you not use AutoCorrect?
At times, this feature can cause you problems. Rather than just turn the entire feature off, I suggest just knowing about Autocorrect so you can change something that repeatedly annoys you. Here are some common situations in which this feature can be annoying.
When you need to type something in ALL CAPS-You can change the option to stop the program from converting capitals, or you can just change the formatting of the font to display ALL CAPS.
When you are not writing with complete sentences.
When your typo is not really a typo
How to change the AutoCorrect settings, or turn it off
Go into the AutoCorrect dialog box.
In MS Word 2010, click on the File tab and select Options. In the Word Options dialog box, click on Proofing. The first button you can click is AutoCorrect. Click on the button to open the dialog box.
In MS Word 2007, click on the big Office button on the top left of the program. Click Options. Click on Proofing. Then, click on the button for AutoCorrect.
Change a default setting
Just check or uncheck the option
Add one of your common typos to the AutoCorrect list
Under the check box for “Replace text as you type,” put in your typing error in the left hand side field. On the right hand side field select plain text or formatted text. If you select plain text, just type in the correct word. If you select formatted text, paste your correct text inside that field. Click Add.
Delete an entry in AutoCorrect’s list
Scroll through the list. Select it. Click Delete.
Gwen Nicodemus owns and operates Shiny Newts, LLC. Shiny Newts solves technical and documentation problems for its customers in a timely, professional manner–often going “above and beyond”–by providing custom services and pre-packaged services. Visit http://www.ShinyNewts.com to watch videos on how to use Joomla, Photoshop, and Word or to read Gwen’s ebook, “Write a Marketing Plan by Filling in the Blanks.”
©2010, Gwen Nicodemus