Latest posts by techwriter (see all)
- How to Number Your Documents Properly – A Document Numbering Strategy - April 24, 2017
- How to Avoid Repeating Words in a Headline - April 18, 2017
- Leveraging Multi-Function Printers With Document Imaging Software - April 10, 2017
© Ugur Akinci
MS Word 2010 has a great select-by-paragraph-style feature that can save you a lot of headaches when you need to make global changes in a hurry.
Imagine you have a document with 100 chapter headings and your manager asks you to change their font size. You know that if you could select them simultaneously you can easily edit their font size through the font dialog box. But how to select all chapter headings at the same time?
PREREQUISITE: All your chapter headings should be formatted by using the same paragraph style.
Image you’re dealing with the following sample text:
(Click to enlarge the image)
(1) Place your cursor after “Chapter 1”.
(2) In the HOME tab, find the EDITING pod.
(3) Click Select and select Select Text with Similar Formatting option from the pop-up menu:
This will select all chapter headings at the same time:
(4) In the ribbon, right click on the STYLE with which “Chapter 1” is formatted. From the pop-up menu, select MODIFY:
(5) In the MODIFY STYLE dialog box, edit the paragraph style as you wish and all the Chapter headings will be modified simultaneously:
OR: You can just as easily press the DELETE key and delete all Chapter titles at the same time.
What other editing tasks can you use this feature for? Please feel free to share.