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© 2011 Ugur Akinci
Imagine you have a numbered list in MS Word 2010 that continues across different text blocks. Word’s “natural reflex” is to start each list block from 1 even though you may want the step numbers continue as a single series.
(Click to enlarge image)
You can try doing the logical thing by selecting the second group of numbered steps, for example, and then:
(1) Click on the Numbered List ICON on the PARAGRAPH pod of the HOME tab to display the pop-up menu.
(2) Select the Set Numbering Value link at the bottom of the pop-up menu to display the Set Numeric Value dialog box:
When you select Continue From Previous List option button and click OK, you expect the step numbers (in the second group) change from 1, 2, and 3 to 4, 5, and 6 — correct? But it doesn’t. That must be a bug in Word 2010 unfortunately.
So here is another solution:
(1) Select the group of steps that come BEFORE the group of steps that you’d like number consecutively.
(2) Select the FORMAT PAINTER tool:
(3) Drag the tool over the SECOND set of steps and bingo! You’ve got them now all numbered consecutively.
(4) Repeat the same by selecting the SECOND group of steps, selecting the FORMAT PAINTER tool, and then dragging it over the THIRD group of steps.
NOTE: You can also double-click on the format painter and then drag it over both the second and third set of steps. Click back on the tool to release it.
You’re done! Now your text should look like this:
(Click to enlarge the image)
Here is another method:
(1) In the SECOND group of numbered items, RIGHT CLICK to display the following pop-up menu:
(2) Select Continue Numbering and you’re done!