Latest posts by techwriter (see all)
- BOOK REVIEW: “Design for How People Learn” by Julie Dirksen - July 10, 2017
- 12 Top Characteristics of a Good Technical Writer - July 3, 2017
- What Are the Qualities of a Good Technical Writer? - June 28, 2017
By Al Murray
� Correct common typing errors such as “teh” instead of “the”
� Capitalise the first letter of days of the week. So “Monday” is converted to “Monday”
� Capitalise the first letter of sentences
� Correct incorrect use of the Caps Lock key such as “sHOULD”
� Correct two initial capitals such as “SHould”
These options can be customized to fit you.
To open the AutoCorrect Options:
In Word 2003
Click Tools > AutoCorrect Options
In Word 2007
Click the Office Button > Word Options > Proofing > AutoCorrect Options
Check or uncheck the required options and click OK.
Add an AutoCorrect Entry
You can add an entry to the AutoCorrect dictionary. This is a fantastic feature to use to improve your productivity. It can greatly speed up data input and also help reduce spelling mistakes.
After adding an entry or changing the AutoCorrect options in Word, they are updated across all Microsoft Office applications improving your productivity when using Excel or Outlook also.
Let’s say I want to add Microsoft Office training to the dictionary so that whenever I enter mso into a Word document or Excel spreadsheet it automatically replaces the text with Microsoft Office training.
1. Open the AutoCorrect Options as mentioned previously depending on the version of Microsoft Word you are using
2. Enter mso in the Replace: box
3. Enter Microsoft Office training in the With: box
4. Click OK
5. Click OK again
Now whenever you enter mso into an Office application the text is automatically replaced with Microsoft Office training.
Preventing Automatic Replacement of Text
When Word replaces the text, a blue line appears below the first letter of the first word entered. If you point the mouse to this blue line a smart tag will appear providing AutoCorrect Options.
This tag allows you to stop Word automatically changing mso. This is useful when you need to enter the text mso. It may be somebody’s initials, an acronym, or the name of a project or company.
Click the AutoCorrect Options smart tag and select either Change back to “mso” or Stop Automatically Correcting “mso”.
This is useful but not particularly efficient. A good trick of the trade when using AutoCorrect is to precede the word to be replaced with a symbol. For example, instead of mso we could have used /mso or ?mso.
By using a set prefix for all your custom AutoCorrect entries, it will prevent the possibility of using the word mso in the future and AutoCorrect incorrectly replacing the word with Microsoft Office training.
Removing an AutoCorrect Entry
To remove an entry:
1. Open AutoCorrect Options
2. Enter the first few letters of the word in the Replace: box and select the word in the list
3. Click Delete
Visit Microsoft Office training at Computergaga.com to further increase your software skillset.