Latest posts by techwriter (see all)
- What is the Readability Index of Your Writing? - November 20, 2017
- Should Technical Writing be Boring? And if Yes, Why? - November 15, 2017
- How to Create a Custom-Designed Header in MS Word that Would be Available to All Other Word Documents - November 13, 2017
© Ugur Akinci
Imagine you have a long text made up of a single paragraph.
How would you split it into individual sentences, each forming its own mini paragraph?
Obviously, if we are talking about a single paragraph with a few sentences, the answer is no brainer: you do it manually by placing your cursor at the end of each sentence and pressing the ENTER key twice.
But how would you accomplish the same easily if you had (let’s say) a 100-page document consisting of solid text, with no breathing space between the sentences? That’s the question.
Imagine you have the following MS Word text, just for the sake of illustrating the method:
- Press Ctrl + H to display the Find and Replace dialog box.
- Enter a period into the Find What field. (We assume that every sentence ends with a period.)
- In the Replace With field, enter the following characters:
- Or alternatively, enter a period in the Replace With field and then select the “Manual Line Break” option twice from the Special drop-down menu.
- Click Replace All and your paragraph will be split neatly into individual sentences: