How to Review and Add Comments to a MS Word Document

configuration

MS Word offers a pretty elaborate review and commenting functionality through its Review tab.
Imagine we start with the following sample document:

(Click to enlarge all images)
MS WOrd 2007 Review and Tracking 1
We will make 3 changes to this document:

  1. Replacing “In addition to” with “Besides” by typing over it.
  2. Delete “and employees” from the second sentence.
  3. Insert a comment, suggesting to change the word “Federal” with “Government”“.

IMPORTANT: Before doing anything click and toggle on the Track Changes button so that MS Word will keep a track of the above changes. That will help the reviewer to view each change and either accept or reject it.
Select the phrase “In addition to” and type “Besides” over it:

MS Word 2007 Review and Tracking -- REPLACING

Delete the phrase “and employees”:

MS Word 2007 Review and Tracking -- DELETING

Here is how MS Word displays the review changes made so far on the right sidebar:

MS Word 2007 Review and Tracking -- AFTER REPLACING and DELETING

We insert a comment, suggesting to change the word “Federal” with “Government”:

MS Word 2007 Review and Tracking -- Suggesting Replacement

Now, as a reviewer, select to accept all changes to the document:

MS Word 2007 Review and Tracking -- ACCEPT ALL CHANGES
Here is the result:

MS Word 2007 Review and Tracking -- ACCEPT ALL CHANGES - AFTER

Press Ctrl + Y to see a summary of all changes on the left sidebar:

MS Word 2007 Review and Tracking -- SUMMARY OF CHANGES

You can select to view the edited document in four ways:

MS Word 2007 Review and Tracking -- 4 optional views

Here is the Final view:

MS Word 2007 Review and Tracking -- Final

Here is the Final Showing Markup view:

MS Word 2007 Review and Tracking -- Final SHowing Markup

Here is the Original view, BEFORE any edits:

MS Word 2007 Review and Tracking -- Original

And finally, here is the Original Showing Markup view:

MS Word 2007 Review and Tracking -- Original Showing Markup